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Importance & Benefits of Digital Signature within SAP – EasySign

Introduction:

Digital Signature refers to an electronic way of signing the documents, it is a valid form of signing as it is configured through encryption of data. It is the easiest way of bulk signing your documents. It is a kind of signature that follows all legal obligations and is approved to sign on digital documents. It is 100% safe and reliable since it allows you to verify the sender with codes and imprints. It is a kind of virtual framework that helps you in signing. Digital Signature uses the approval method to authenticate employees and helps you to have a secure and easy signing process. PGP or KPI techniques help the signature to original and temper less. Using this technique, you can always check the authorization of the sender and receiver and again make it safer for use.
If you already have an ERP system in your enterprise so maximizing the profit out of it is the foremost task and identifying digital signature is already one task achieved. Documents like credit and debit notes, HR documents, Sales invoices, and challans can be easily signed or bulk signed with the help of a digital signature. With the power of a digital signature or automated signing process, you can increase the efficiency of tasks and productivity of your employees.

Importance of Digital Signature:

Technology is grooving upon our daily life and day-to-day task making our life simpler and easy. Daily people in factories, warehouses, or corporates sign hundreds of copies manually making their work slow and dependent but with the help of a digital signature that is also integrated with your, ERP can make your process easy and time effective and also without any issue of dependency or threat. It is also observed at the enterprise level that each copy of document says challan, PO needs to have a minimum of 4 copies to handover different hence we can observe the amount of manual work involved in the process, similarly, by adopting the Digital signature this process is completely executed and done in half a time required or even less than that. Nowadays it’s the trend to be a smart worker rather than a hard worker, you should be an efficient worker.

Business outcomes of using Digital Signature (EasySign) within SAP:

1. Cost Efficient: Yes, you read it right. Although Digital Signature has numerous benefits and saves you a lot of administrative costs, it is a cost-efficient product as compared to the benefits it is providing. It is a one-time implementation process, and you might feel costly at that time but in long run, it saves a lot of costs in terms of administrative costs, and delivery costs. The utilization of a digital signature helps you to go green as a one-step closer process. Data is also encrypted so you can archive or restore it later.
2. Data Security: Data security is one of the most worrying things for any organization and everyone wants to be fully secured since it is crucial. But the digital signature is fully secure and safe as they are based on data integrity. They are safe and secure and that is the reason many organizations are shifting to a digital signature. Things like duplication of document or signature, the authenticity of the signature, and temper documents are some of the concerns that everyone has but these all concerns are not true as the whole process of digital signature is based on data encryption and documents are time-stamped so incase if anybody has breached the document it is easily identifiable. Approvals along with passwords are also there within the system so it is fully proofed and secured.
3. Time-Saving: Digital signing as compared to manual signing saves lots of time and effort. The image you are a signing authority of an enterprise or say CFO so there are a lot of signs you need to make on various documents say challan (3 copies each), but if you have a digital signature, you just need to place a signature once and can print or make multiple copies. The employees seem to be more productive and engaged as they can save time and work on other things too.

Let’s check what benefits businesses can level up with Rise with SAP (CLOUD):

1. Eliminate poor quality data: once you start with the process of master data management, it helps you to refine your data and improve the quality of data for analysis and repository purposes. It also assists you in refining your decision-making process and managing the data on top. Also, with the help of data management, decision-makers will view the top and the user data. It also helps to omit duplicate data.

The Business Benefits of Masterdata Management:

1. Improve your growth engine: Yes, you heard it correctly. You can boost your business growth and development with the help of Rise with SAP. You can manage your top-level priorities, which end up giving better growth and results, just like managing strategy based on insights and analytics. The segmentation of work helps you to understand your business better. The digitized process helps you to plan and guide towards your goals in a dynamic business environment. In today’s secenerio if any organization or enterprise wants to revamp its structure; the first and foremost thing is that they need to restructure its IT landscape and which can be simplified by choosing an optimal partner.
2. Process Transformation: Rise with SAP is not a new set of products but a bundle of existing frameworks. Regardless of the size of the company or level of digital transformation, they can redesign their process with Rising in SAP. One License: Rise with SAP helps you to eliminate all the different processes and hence compile all the tools required in a bundle into a single bundle, resulting in one contract and a single license. It also allows the customer to be more agile and also helps with cost-saving. The process helps you to understand and create an ecosystem where customized solutions can enhance your business process.
3. Lower the value of TCO: Sooner or later, it is observed that within 5 years of transformation, you can see a reduction in your total cost of ownership since the process has been revamped, as now you can use multiple tools under one roof or bundle with a single contract or license. SAP also says that the TCO of many organizations is always at an increasing level because the analytics and tracking of expenses are missing. As businesses migrate to the digital space and, more importantly, cloud services, expenses may rise initially, but once the ecosystem is in place, costs will begin to fall. It is also observed that many organizations are not able to drive the exact value of their processes and usage, hence incurring losses, so proper guidance along with analytics is needed for understanding TCO.
4. Improve Service Experience: With the help of Rise with SAP, you can improve the service experience with cloud benefits such as easy migration process, low cost, data saving, leverage of better tools and services, improved infrastructure, simpler support models, easy contract or license process, regular updates, and maintenance checks. With the rise of SAP, a single party offers you all the work wherever required for all multiple service providers. SAP S/4 HANA in Rise with SAP provides regular updates and changes that can make your system more efficient. This also helps enterprises to stay updated with all the latest trends in the market and uses the framework in a fully efficient manner.
5. The Business Intelligence and Business Automation Process: Becoming an intelligent enterprise is the goal of every enterprise today. Rise with SAP is one such great service offering by SAP which is cost-effective and helps to sum up your organization process easily. It is a solution that provides you with a bundle of things like HANA cloud, business process automation, embedded analytics, Artificial Intelligence, analytics, and much more as per the needs of the organization. Business automation processes help enterprises to eliminate their repetitive process and makes them stay ahead in the journey of digital transformation. Enterprises operating with old ERP premises solutions face a lot of challenges like the complexity of the process, delayed migration & updates, and poor management at the macro and micro levels. But this can be resolved by adopting cloud solutions from an expert. So, ultimately, business intelligence and process automation help you to redesign your process in an automated, digital, and cost-effective manner.

Building a Future-Ready Enterprise with Orane Expertise:

With over 12 years of experience in SAP and digital transformation, Orane has worked in various industries across the globe. After understanding deep knowledge about various industries and their best practices and use cases, Orane offers a unique journey to every enterprise and helps them build a future-ready digital enterprise.

Offerings that make Orane stand apart:

• Consulting Services: Orane has around 300+ consultants around the globe who cater to various industries. We can advise and consult you on your current landscape, and how you can make the best ecosystem with fully utilized resources as per your business requirement, budgets, and need.
• Implementation services: By collaborating with orane, you get a chance to come across and explore various sets of services from SAP implementation to add-on services, analytics, and much more which can directly help you accelerate your journey of digital transformation. Get the best within one time.
• Enterprise Application Management Process: Orane has an enterprise AMS solution that can accelerate your enterprise process efficiently. It helps you to strategies your business as per your terms and conditions with revenue as an ultimate goal.

Conclusion:

EasySign is a Digital Signature framework within SAP developed by Orane which has helped many enterprises in streamlining their signing process. In EasySign we use adobe forms which are interactive and acceptable within SAP. EasySign can help you to automate your processes like challans, sale invoices, purchase orders, credit notes, debit notes, and much more. EasySign is also applicable in organization-specific forms where the automation can happen and be stored on-premises and in an SAP environment. Our unique technology capabilities clubbed with domain understanding have enabled us to provide excellent value-driven solutions to customers across verticals. We’re authentic in our actions and approach, we have a passion for innovation, and we know that smart insights lead to better outcomes.

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